Emergency Operations Plan

/Emergency Operations Plan
Emergency Operations Plan 2018-07-10T16:31:59+00:00

Purpose:

The intent of this emergency plan is to outline the actions to be taken for “all hazards”.  In the event of an emergency, the Facility Director or Designee needs to assess the urgency of the situation.  If the hazard requires an immediate response the Facility Director or Designee needs to refer to this policy and exercise their judgement when taking action.

If the emergency is imminent, the Facility Director or Designee should contact 911. 

Chain of Notification for all Emergency Situations:

  1. Contact 911 and the Facility Director or Designee (if not at the facility).
  2. Notify the affected staff on duty.
  3. Facility Director or Designee addresses the emergency until emergency responders arrive.

Indoor Facility

Procedures:

Emergencies may require evacuation or “sheltering in place”.  Major emergencies may involve specialized personnel.  Always follow emergency responder instructions.

  • Evacuations:

Fire – structural

  1. Evacuate staff and visitors away from building (possible sites include parking lot and outside playing fields. Remain at least 150 feet from the fire.
  2. Staff shall have all occupants evacuate the building. Assist all people who may need assistance in evacuating.
  3. Close all doors when leaving the building
  4. If the fire is in the incipient (beginning) stage and trained to do so staff may be able to use a fire extinguisher to put the fire out.
  5. Bring emergency supply kit.
  6. Account for all staff and visitors (write down names and phone numbers).

Hazardous Material Inside

  1. Evacuate staff and visitors away from the building (possible sites include parking lot and outside playing fields).
  2. Bring emergency supply kit.
  3. Account for all staff and visitors (write down names and phone numbers).
  • Shelter in Place:

Flash Flood

  1. Notification to staff and visitors to gather in the facility building.
  2. Bring emergency supply kit.
  3. Account for all staff and visitors (write down names and phone numbers).

Tornado/High Winds

When a tornado watch has been issued, all outdoor activities will be cancelled. 

  1. Shelter staff and visitors in the areas designated for “shelter in place”.
  2. Bring emergency supply kit.
  3. Account for all staff and visitors (write down names and phone numbers).

Hazardous Materials Outside

  1. Notify staff and visitors to gather in facility building.
  2. Turn off heating and air conditioning units.
  3. Bring emergency supply kit.
  4. Account for all staff and visitors (write down names and phone numbers).

Lightning/Severe Thunderstorms

  1. Recommend to staff and visitors that they remain in the building until the lightning passes.
  2. If outside, direct staff and visitors to an indoor shelter or to their cars.
  • Suspicious Package:
  1. Note location of suspicious package.
  2. Leave package where it is found.
  3. Evacuate area immediately. Remain at least 300 feet from the package.
  4. Call 911.
  • Intentional Unlawful Act:
  1. Seek safety.
  2. Call 911 if able to do so.

Outdoor Facilities/Athletic Fields

Procedures:

Emergencies may require evacuation or “sheltering in place”.  Major emergencies may involve specialized personnel.  Always follow emergency responder instructions.

When weather or other hazardous conditions warrant advise players to cease play and immediately seek shelter, an air horn signal will be sounded in the form of a 5-second long beep.  The air horn will be signaled as a result of any of the following notifications:

  • Notification from Kanawha County Emergency Management. Or 9-1-1 Center
  • Alerts via weather radio and/or lightening detector.
  • Observations of facility staff.
  • Weather Outdoor warning sirens.
  • KC Ready App
  • WEA Wireless Emergency Alert (for smart phones)
  • Any other factor or element observed.

When it is deemed safe for players to resume play, an air horn signal will be sounded in the form of 3 short beeps.

In addition to the above procedures, Shawnee Park Sports Complex is equipped with a weather outdoor warning siren.

When any event occurs that requires an immediate response by the public for their safety such as possible tornadoes, severe thunderstorm, chemical event either from a fixed facility or transportation or other life threating occurrence public alert system will be activated.  Public alerting includes the wireless emergency alert system operated by the National Weather Service, KC Ready App, App operated or controlled by local news organizatons, NOAA Weather Alert Radios, and outdoor warning sirens.The siren will sound for 3 minutes each time it is activated for an emergency..  When it is determined safe for players to resume play, an air horn signal will be sounded in the form of 3 short beeps.  A test siren is sounded every fourth Wednesday of the month Wednesday at noon

  • Evacuations:

Flash Flood

  1. Clear facilities and fields.
  2. Notify Facility Director or Designee.
  3. Evacuate staff/spectators/players safely (seek higher ground; if time allows patrons are encouraged to leave with their vehicles).
  4. Bring emergency supply kit.
  5. Account for all staff/spectators/players (write down names and phone numbers, if possible).

Fire

  1. Clear facilities and fields.
  2. Notify Facility Director or designee.
  3. Evacuate staff/spectators/players safely (See emergency evacuation plan). Remain at least 150 feet from the fire.
  4. Bring emergency supply kit.
  5. Account for all staff/spectators/players (write down names and phone numbers, if possible).

External)

Hazardous Materials (External)

In the event of a chemical hazard that may affect the complex a Shelter In Place or an Evacuation may be requested.

Tornado/High Winds

When a tornado watch has been issued, all outdoor activities will be cancelled. 

  1. Clear athletic fields.
  2. Notify Facility Director or designee.
  3. Shelter staff/spectators/players in designated areas. If necessary direct staff/spectators/players to lower ground.
  4. Bring emergency supply kit.
  5. Account for all staff/spectators/players (write down names and phone numbers, if possible).

Lightning/Severe Thunderstorms

  1. Clear athletic fields.
  2. Notify Facility Director or designee.
  3. Instruct staff/spectators/players to go to their vehicles. Stay away from water, metal and trees.
  • Suspicious Package:
  1. Note location of suspicious package.
  2. Leave package where it is found.
  3. Evacuate area immediately. Remain at least 300 feet from the package.
  4. Call 911.
  • Intentional Unlawful Act:
  1. Seek safety.

Call 911 if able to do so.

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